Fire Extinguisher Service Software NZ | NZS 4503 Compliance App — Tagr
Tagr fire equipment compliance software
NZS 4503

Fire Extinguisher Service Software
for New Zealand

The NZS 4503 compliance management app built by the fire industry, for the fire industry. Digital checklists, automatic PDF reports, Record of Equipment, QR-coded servicing, and job scheduling — replace your paper job sheets and spreadsheets with fire service software that actually understands fire equipment servicing in New Zealand.

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Made in NZ NZS 4503 By the industry, for the industry
Built in New Zealand

NZS 4503 Compliance Software
Built in New Zealand

Tagr isn’t a generic overseas product bolted onto NZ regulations. It was built from scratch around NZS 4503:2005 — every clause reference, every inspection table, every service interval is in there because someone who knows the standard put it there.

We’re not an Australian company trying to make AS 1851 work for NZS 4503. We’re not an overseas SaaS business that learned about fire compliance from a Wikipedia page. Tagr was built by someone who works in the NZ fire industry — someone who knows the difference between a monthly inspection and a five-yearly service, and knows why pressure test tracking matters.

100% NZ
Kiwi owned and operated.
NZS 4503
Purpose-built for the NZ standard. Not adapted from something overseas.
Industry
Built by people who work in the fire equipment industry — not generic SaaS developers.
Direct
Email support from the people who built it. No offshore call centres, no ticket queues.
“Every extinguisher, hose reel, and fire blanket check item comes directly from the NZS 4503 tables — clause references and all. We didn’t guess. We read the standard.”
The problem

Paper Job Sheets and Spreadsheets
Are Costing Your Fire Service Business.

Every extinguisher, hose reel, and fire blanket you service must be inspected against the NZS 4503 checklist, with a signed record kept on file. Your customers rely on these records to satisfy their insurers’ requirements and meet their Health and Safety at Work Act obligations. Most fire service companies across New Zealand are still producing them on paper.

That means double-handling data back at the office, chasing illegible job sheets, manually creating PDF compliance reports for each customer, and no real visibility into which sites are coming due.

Tagr fixes this from the first job — cutting service scheduling and report admin and making sure you never miss a service due date again.

  • Paper job sheets that need transcribing at the office — double the work, double the errors.
  • Spreadsheets that don’t scale — no visibility, no alerts, no scheduling intelligence.
  • Manual PDF reports for every customer — hours of admin per week that should be zero.
  • No route planning — technicians criss-crossing the city instead of batching nearby sites.
How Tagr works

NZS 4503 Service Management Software
Without the Admin.

Built from the ground up for NZS 4503:2005 — every clause reference, every schedule interval, every checklist item for extinguishers, hose reels, and fire blankets is already in there. A fire inspection app purpose-built for New Zealand fire service companies.

01
Service Workflow

NZS 4503 Digital Checklists — On Your Phone

Tagr walks technicians through the complete NZS 4503:2005 inspection — monthly, annual, and five-yearly — with every clause reference built in. Tap pass, fail, or N/A per item. Failed items prompt a defect note and photo. Works offline.

  • Table 6 (extinguishers), 7 (hose reels), 8 (blankets)
  • Monthly, annual, and five-yearly service levels
  • Flow rate recording for hose reels (clause 7.2.4)
  • Works offline — syncs when signal returns
  • Progress auto-saved if you lose connection mid-job
02
Smart Scheduling

Fire Service Job Scheduling with Map View

See every customer site on a live map, colour-coded by compliance status. Select multiple sites in the same area and assign them to a technician in a single click — Tagr groups nearby sites automatically so you’re not sending techs across town unnecessarily.

  • Interactive map — red/orange/green by compliance status
  • Nearby site suggestions when scheduling a job
  • Assign a technician, date, and service level in one step
  • Switch to the week calendar to see the full schedule at a glance
  • Equipment due dates sorted by urgency
03
PDF Reports

Automatic NZS 4503 Compliance Reports (PDF)

The moment a technician finalises a service, Tagr generates a professional NZS 4503-compliant PDF — equipment summary, pass/fail results, defect register with clause references, and next service schedule. Ready to send to your customer or their insurer on the spot.

  • Compliance Report — suitable for customer records, insurer audits, and H&S documentation
  • Job Sheet — itemised work record for your invoicing
  • Regenerate any past report from the Reports screen
  • Defect photos embedded in the PDF
  • Dual signature blocks for technician and customer
04
Record of Equipment & QR Tags

Automatic Record of Equipment — and a QR Tag for Every Item

Tagr automatically generates a NZS 4503:2005 Record of Equipment for each site — a complete register of every extinguisher, hose reel, and fire blanket, ready to print or share with your customer. Each piece of equipment also gets its own unique QR code label. Technicians scan it on-site and are taken straight into the service workflow for that unit — no navigating menus, no searching for the right item, no misidentified units.

  • Record of Equipment generated automatically from your site data
  • Unique QR code for every item — extinguishers, hose reels, and fire blankets
  • Print a full sheet of QR labels per site in one click
  • Scan on-site → straight into the service checklist for that unit
  • Serial number, location, install date, and standard all captured
05
Week Calendar

Technician Scheduling Calendar

A week grid with technicians as rows and days as columns — instantly see who’s scheduled where, spot gaps before they become problems, and reschedule jobs with a single tap. On mobile it flips to a clean day-by-day list for field technicians.

  • Week grid with each technician on their own row
  • Jobs colour-coded by urgency — overdue, due soon, scheduled
  • Tap any job to edit date, technician, service level, or notes
  • Mobile day-list view — same data, thumb-friendly layout
  • Prev/Next week navigation with Today shortcut
Beyond NZS 4503

Fire Suppression & Additional Services Management

Many sites have additional services alongside their fire extinguisher compliance — kitchen suppression systems, emergency lighting, gaseous suppression, and more. Tagr lets you set up any additional service for a site, assign it its own interval and pricing, and schedule it independently or alongside a standard NZS 4503 visit.

  • Configure any service type — suppression, lighting, sprinklers, and more
  • Set individual service intervals from monthly to ten-yearly
  • Schedule standalone or combined visits
  • Auto-generated job sheet with service fees and parts
  • Dashboard indicators for overdue and due-soon services
Everything included

Fire Equipment Compliance Features

Equipment Lifecycle

Replace, condemn, loan units, pressure test tracking, and swap-back — Technicians can also flag units as missing from the field, and add newly discovered units on site — including supply pricing on the job sheet.

Mobile-First Technician View

Technicians log in on their phone and see only their assigned jobs. Clean, fast, no clutter.

Works Offline

Complete a full service in a basement with no signal. Results sync automatically when connection returns.

Defect Photos

Photograph defects on-site and attach them to the compliance report. Evidence in seconds.

Technician Management

Add technicians directly in-app — they get their login automatically. Deactivate when they leave.

Week Calendar View

See every scheduled job across all technicians in a week grid. Tap to edit, reassign, or reschedule — desktop and mobile.

Record of Equipment & QR Tags

Tagr auto-generates a NZS 4503 Record of Equipment for every site. Each item gets a unique printable QR label — scan on-site to instantly pull up history, location, and service status.

Secure & Private

Your data is secure. Row-level security at the database layer — not just the app.

On-site changes, handled in the field

Technicians can flag a unit as not on site during a service visit — the admin is alerted immediately on the dashboard. They can also add newly discovered units on the spot, with manufacturing date and supply pricing flowing straight to the job sheet.

Additional Services

Track and schedule any extra services alongside NZS 4503 — suppression systems, emergency lighting, sprinklers, and more. Each service has its own interval, pricing, and job sheet.

NZS 4503 Questions

Frequently Asked Questions

Common questions about NZS 4503:2005 compliance, fire equipment servicing in New Zealand, and how Tagr fits in.

What is NZS 4503:2005?
NZS 4503:2005 is the New Zealand Standard for Hand Operated Fire-fighting Equipment. It covers the selection, installation, commissioning, inspection, maintenance, and testing of portable fire extinguishers, fire hose reels, and fire blankets in New Zealand buildings.
How often do fire extinguishers need to be serviced in New Zealand?
Under NZS 4503:2005, portable fire extinguishers require monthly visual inspections, an annual service by a competent person, and a five-yearly extended service — which for most extinguisher types includes pressure testing and internal inspection. Hose reels and fire blankets follow similar monthly and annual schedules defined in Tables 7 and 8 of the standard.
What is a Record of Equipment?
NZS 4503:2005 requires every site to keep a written Record of Equipment — a register of every extinguisher, hose reel, and fire blanket installed, including location, type, size, serial number, manufacture and install dates, and servicing standard. Tagr generates this document automatically from your site data, so you and your customer always have a current, compliant record on file.
Who is required to service fire extinguishers to NZS 4503?
Portable fire extinguishers are not a Specified System under the Building Act and sit outside the Building Warrant of Fitness regime. However, servicing to NZS 4503:2005 is almost universally required by commercial property insurers as a condition of cover, and supports employers’ duty to provide and maintain a safe workplace under the Health and Safety at Work Act 2015. Most commercial leases also require tenants to maintain fire-fighting equipment to recognised standards. In practice, this makes NZS 4503 servicing essential for virtually every commercial building in New Zealand.
Why do commercial properties need fire extinguisher servicing if it isn’t legally required?
While NZS 4503:2005 is a standard rather than legislation, the commercial reality is that servicing is non-negotiable. Insurers require it — without evidence of regular NZS 4503 servicing, commercial property and business interruption claims can be declined. The Health and Safety at Work Act 2015 requires PCBUs to maintain a safe workplace, including functional fire-fighting equipment. Most commercial leases require tenants to keep equipment maintained to a recognised standard. Together, these drivers make NZS 4503 servicing effectively mandatory for any building a business operates from.
What’s the difference between monthly, annual, and five-yearly servicing?
Monthly inspections are quick visual checks to confirm the extinguisher is present, accessible, undamaged, and in the correct pressure range. Annual service is a more thorough check including weighing, anti-tamper inspection, and documentation. Five-yearly service involves pressure testing, internal inspection, and discharge/refill for most extinguisher types — a significantly more involved workshop procedure. Tagr drives the correct checklist for whichever service level a technician is performing.
Does Tagr work offline in the field?
Yes. Technicians can complete a full NZS 4503 service in basements, plant rooms, or anywhere with no mobile signal. Checklist progress, defect notes, and photos are saved locally on the device and sync automatically the moment connection is restored — no lost work, no re-entry.
Can Tagr replace paper fire extinguisher service job sheets entirely?
Yes. Tagr produces two documents per completed service automatically — a NZS 4503 Compliance Report for the customer’s records and their insurer, and an itemised Job Sheet for your invoicing. Both are generated as professional PDFs the moment a technician finalises the service, eliminating the paper-to-office transcription step entirely.
Is Tagr suitable for a single-technician fire equipment business?
Yes. Tagr’s standard price is $149 NZD per month for unlimited sites and unlimited technicians. Founding subscriptions are currently available for $99 NZD per month for a limited time, with no per-user fees, no tiered plans, and no site limits to grow out of.
How does the QR code labelling work?
Every piece of equipment in Tagr gets a unique QR code. Print the full label sheet for a site in one click and attach them to each extinguisher, hose reel, or fire blanket. Scan an equipment QR in the app and you get an instant info card, location, last service date, next due, and pressure test status. From there, tap Start Service to jump straight into the workflow for that unit’s site. There’s also a site-level QR you can print and display in a plant room or on a noticeboard. Technicians scan it on arrival and land directly on the Start Service screen, no menu navigation, no searching for the right site.
How do I sign up for Tagr?
Super easy. Fill in the Request Access form with your name, company, and email, and we’ll be in touch shortly with your invite code and onboarding details. You can also email hello@tagr.co.nz directly if you’d prefer.
Pricing

Fire Service Software Pricing — NZ

Try FREE for 14 days. Standard pricing is $149 per month. Founding subscriptions are currently available for $99 per month for a limited time.

Founding offer
Full Access
Standard price $149/month
$99/month NZD (exclusive of GST)
Founding subscription pricing for a limited time.
Unlimited sites, unlimited technicians. Everything Tagr has to offer.
  • Unlimited customer sites
  • Unlimited technician logins
  • Full NZS 4503 checklists
  • PDF compliance reports
  • Record of Equipment
  • Printable QR tags for every item
  • Job scheduling & map view
  • Defect photos
  • Pressure test tracking
  • Offline mode
  • On-site unit flagging & field additions
  • Admin missing unit alerts
Request Access

Tagr is your answer. Request access above and we’ll be in touch with your invite code.

NZ Fire Service Companies Deserve NZ Software

Join the fire equipment service companies across New Zealand running their NZS 4503 compliance on Tagr. Request access today and we’ll send you an invite code to get started.

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